2025 Theo Award Winner: GardaWorld Security Services

GardaWorld Security Services identified an opportunity to strengthen both employee wellbeing and operational efficiency across their security operations. Leadership recognized that greater accountability at the regional and branch levels regarding workers’ compensation claims and safety protocols would create more consistency and support for the workforce. 

At the employee level, knowledge gaps in the workers’ compensation process sometimes caused delays in reporting workplace injuries or seeking timely medical treatment. These gaps occasionally complicated the claims process and slowed down the speed of care for employees. 

One of the most significant challenges was reporting lag for workers’ compensation losses, which increased the likelihood of litigated claims and prolonged resolution times. Without timely reporting, minor injuries could occasionally escalate into more complex cases that might have been more easily resolved through early intervention. 

Tackling the Problem 

Recognizing that sustainable change required more than mandating new procedures, GardaWorld implemented a comprehensive charge-back process to regions and divisions that targeted timely claim reporting.This strategic approach demonstrated the company’s understanding that lasting transformation requires both structural changes and cultural buy-in. 

Rather than imposing requirements from corporate headquarters, GardaWorld approached transformation with careful strategic planning and stakeholder engagement. The company presented clear reasoning and detailed methodologies to regional leadership early in development, ensuring managers understood not only what was changing but why these changes were necessary for employee well-being and organizational success. 

The initiative focused heavily on securing genuine buy-in from regional managers by demonstrating how improved reporting processes would create success opportunities across all organizational levels. GardaWorld’s leadership invested significant time in discussions with regional managers, addressing concerns, incorporating feedback, and helping them understand their crucial role in the transformation process. 

Central to the rollout was comprehensive education that equipped managers and employees with practical knowledge about the workers’ compensation program. GardaWorld developed training materials, conducted workshops, and established ongoing support systems to help personnel navigate the process effectively.  

The training sessions provided regional managers with specific tools and protocols for guiding employees through the workers’ compensation process. The program emphasized maintaining open communication with injured employees throughout recovery, building trust and ensuring workers felt supported during difficult times. 

The charge-back system created direct financial accountability at the regional level, linking timely reporting performance to regional budgets and performance metrics. This approach motivated managers to prioritize both injury prevention initiatives and prompt reporting when incidents occurred, balanced with support and resources to meet new expectations successfully. 

Success to Build On

GardaWorld’s strategic approach to accountability transformation delivered significant improvements across multiple dimensions of operational efficiency and employee care. The company achieved a substantial reduction in claim reporting lag times, with most incidents now being reported within the optimal timeframe for effective case management and employee support. This improvement meant that injured workers could access appropriate medical treatment much faster, leading to better health outcomes and more efficient recovery processes. 

Organization: GardaWorld Security Services * Location: St. Louis, Mo. * Number of Employees: 130,000 * Category: At Large

The timely reporting improvements had a direct and measurable impact on litigation rates. By ensuring that claims were reported promptly, GardaWorld created opportunities for early intervention that prevented minor issues from escalating into complex legal disputes.  

When claims are reported quickly, there are more options for alternative dispute resolution, medical issues can be addressed before they become chronic, and the overall complexity of cases is significantly reduced. This improvement not only reduced direct legal costs but also meant that injured employees could focus on recovery rather than navigating prolonged legal proceedings. 

“The quicker we can get the details of an injury to our TPA, Helmsman, the quicker they can help our workers get the support and care that they need. That is the message that we’ve relayed to our leaders in the field: timely reporting sets the entire process in motion,” said Jason Schlattman, director of safety and workers’ compensation, GardaWorld.  

Jason Schlattman, director of safety and workers’ compensation, GardaWorld Security Services

“If reporting is delayed, care is delayed. By understanding this connection, our operational leaders understand the direct benefits – faster reporting leads to faster treatment and ultimately quicker recovery for our employees.” 

The financial benefits of reduced litigation extended beyond immediate cost savings. Faster claim resolution meant that employees could return to work sooner, reducing both direct compensation costs and the indirect costs associated with temporary staffing and reduced productivity.  

The improved efficiency also freed up administrative resources that could be redirected toward prevention initiatives and employee support programs. 

Most importantly, the initiative helped strengthen the company’s culture of accountability, transparency, and engagement from regional leadership. Managers across GardaWorld’s operations now take greater ownership of safety protocols and workers’ compensation processes, with a better understanding of their impact on employee wellbeing and organizational success. 

The transformation demonstrates how strategic change management, supported by education and accountability measures, can fundamentally improve both employee care and operational efficiency across large, geographically distributed organizations like GardaWorld’s security operations. &

 

The Theo Award celebrates its sophomore year, honoring 32 workers’ compensation programs for their excellence and service to workers across the nation. To learn more about the award and amazing qualities each winner possesses, visit here.

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